This page provides and extensive list of enriching and informative resources related to both responsible/sustainable procurement and innovation procurement in the public sector. Select filters and find more about best practices, legal frameworks, tools & training providers and/or filter by country, to find more resources specific to the selected country.

How Lithuania fast-tracked green procurement

In 2020, only 5% of Lithuania’s public procurement spending by value used green criteria that favor environmentally friendly products and services. The government wanted to shift that to 100% by 2023. It is currently developing a methodology to calculate the impact of green public procurement on CO2 emissions in high-carbon sectors such as energy and transport and specific products such as paper.
Public Health Wales adopted a new mindset when moving office in 2016, and instead sought suppliers who could reuse and remanufacture as much already owned furniture as possible. PHW released a tender for the design of office space and supply of furniture in April 2016. As part of the tender, an inventory of all furniture which was owned by the organisation and available as part of an optional 'Buy Back' scheme was included. Bidders were encouraged to propose incorporating refurbished items from the existing stock in the submitted design and supply solutions. The winning tender provided an attractive, functional office design, in which 94% of furniture was reused or remanufactured.
Pursuing its objective of having a zero-emission vehicle fleet by 2015, the City of Oslo has concluded a framework agreement to replace a thousand cars and vans with environmentally friendly options in the years to come. A range of pre-procurement activities were undertaken by Oslo prior to setting up the framework agreement, which included a thorough testing phase of the new vehicles by their users, and extensive communication of the City’s policy for vehicles. The pilot phase was also an important part of the City’s (marketing) strategy. It served both to communicate to the market what is to be expected in the upcoming tender, and also to prepare the City’s employees for the next generation of service vehicles.
Intercent-ER set up a system of electronic meal vouchers for the employees of the Regional Health System while designing the procedure, the Agency took into account many aspects that have an impact on the demand for eco-friendly restaurants. For example, employees were given an application to use vouchers, which also provide content on food culture, nutrition, and food waste. The providers with which the winning tenderer had agreements use products from the ‘short supply chain’ and from social agriculture.
The objectives of this procurement procedure were to provide comprehensive care for homeless people in Valladolid through the management of the Municipal Shelter in the Integrated Centre for Homeless People, as well as to inform, advise on various resources, design individualised integration pathways and refer homeless people in Valladolid to other relevant social, health and employment services. Given that the aim of the contract is not only to provide meals and overnight stays, but also to develop activities in the day centre and networking with other entities and institutions, the quality of the project related to the proposed model of care and inclusion, including the organisational and staff management model, was prioritised over criteria of an economic nature.
The Municipality of Rincón de la Victoria sought to purchase from a third party a conservation and maintenance service for public green spaces in the municipal district. This procurement included social and environmental aspects in both award criteria and contract performance conditions. The justification for this choice is that environmental conditions are central to the execution of a contract related to the natural environment. In addition, given that the provision of this service heavily relies on labour, the contracting authority has considered it appropriate to reinforce the employment and wage stability of the potential contractor by including social conditions.
The City of Malmö is using universal design principles to improve accessibility, as demonstrated by its 2021 procurement of furniture. In July 2021, Malmö issued a tender for a framework agreement for the supply of furniture which included criteria for universal design. Universal design aims to make physical infrastructure, goods and services accessible to people of all ages, sizes and abilities. The tender specification required that the furniture met at least the first two principles (out of seven) of universal design.
A group of ten public research organisations from 7 European countries – headed by CERN, the European Organisation for Nuclear Research - joined forces in a Pre-Commercial Procurement (PCP) project, which aimed to design a cloud-based system specifically for science and research. The objective of this procurement was to address the challenge of big data storage and analysis tools which required a combination of services under an innovative Infrastructure as a Service (IaaS) mode. The consortium, as first buyers of new research and development (R&D) with important technological needs, chose a PCP approach in order to drive innovation from the demand side.
The Municipality of Frederiksberg decided to use an innovation partnership approach to procure a customised solution that responds to urban flooding. As an ideal solution suitable for dense city streets was not yet available on the market, Frederiksberg used an innovation partnership model in order to procure a customised solution for heavy rainfall management. To ensure technical and professional ability of selected suppliers, applicants had to submit between one and four references demonstrating the execution of relevant research and innovation projects within the past three years. A research and innovation project was considered relevant if it resulted in the applicant launching an innovative product or solution on the market.
The City of Koprivnica conducted a public procurement of innovation by which instead of buying ‘off-the-shelf’ solutions, the public buyer acts as an early adopter or launch customer of innovative solutions new to the market. The city aimed to refurbish an old prefabricated kindergarten building from the 1980s that accommodates about 170 children. A market analysis indicated that there was no solution for the refurbishment of a prefabricated wooden house available on the Croatian market. Therefore, the City decided to conduct a public procurement of innovation (PPI).
Rijkswaterstaat (Department of Waterways and Public Works) had HKV develop the innovative data tool MIJ Brein, the visual insights provided by the tool give information about the factors that are important for the management of the Markermeer and IJmeer, such as biodiversity and water quality. Because the open source development is in the DigiShape community, the innovation ultimately becomes more scalable and applicable for nature management. The procurement was done in the form of a contest in which tenders were asked to develop a proof of concept and to pitch their ideas to a jury in order to test the feasibility of their plans.
The province of South Holland saw an opportunity to start a project to contribute to sustainability besides a major planned maintenance on the N211 and N470 roads. Innovations along or on the road generate or save energy. The province found a way to implement a testing ground that does not cost energy but produces energy. The N211 is now the first 'CO2 negative road' in the Netherlands.
The Dutch Ministry of Justice set up an Innovation Partnership with the Institute of Physical Safety and the Netherlands Fire Department. Thanks to the use of this innovation-oriented purchasing instrument, the fire brigade can now use satellite technology to prevent forest fires. The successful innovation project, in which the Netherlands Space Office was also involved, was made financially possible by the Innovation Team of the Ministry. What made the project unique was that the government was able to purchase the jointly developed innovation directly.
Up-to-date technology is indispensable for the armed forces. From artificial intelligence to virtual and augmented reality. The Ministry of Defense therefore set up FRONT (Future Relevant Operations with Next generation Technology & Thinking): a team that scouts new technologies from market parties for military application. The start of FRONT has led to a different view of purchasing and ways to innovate faster at the ministry. FRONT works with startups to apply new technologies in its own organization as quickly as possible.
Utrecht University has the ambition to no longer purchase new furniture. By maximizing high-quality reuse, the University wants to significantly reduce the environmental impact of its purchases. The tender consisted of three lots with the aim of maximum reuse of the furniture. The University’s storage is therefore the most important and also the most innovative part of the assignment. This prevents purchasing in its entirety. Not purchasing is still more sustainable than purchasing responsibly after all. This makes the University unique in its approach.